Terms of Use

Effective Date: October 2025

1. Introduction

Welcome to Beauty Summit Vietnam (“Beauty Summit,” “we,” “us,” or “our”). These Terms of Use (“Terms”) govern your access to and use of the Beauty Summit Vietnam website located at https://beautysummit.ai .

Operator Information:

  • Website operated by: Hoang Tu Holdings
  • Registered address: Hanoi: Star Tower – Duong Dinh Nghe, Cau Giay, Hanoi.
  • HCM: 238-242 Nguyen Oanh, Ward 17, Go Vap.
  • Business registration number: 0971.895.886 – 0922.895.886.

By accessing or using the Site, you (“you,” “your,” or “user”) agree to be bound by these Terms. If you do not agree to these Terms, please do not use the Site.

2. Changes to Terms

We reserve the right to modify these Terms at any time. When we make changes, we will update the “Effective Date” at the top of this page. We will provide reasonable notice of material changes by posting a notice on the Site or by email where appropriate. Your continued use of the Site after any changes indicates your acceptance of the updated Terms.

We encourage you to review these Terms periodically to stay informed of any updates.

3. Site Access and Availability

3.1 Access Rights

We grant you a limited, non-exclusive, non-transferable right to access and use the Site for lawful purposes related to Beauty Summit events, information, and services.

3.2 Availability

While we strive to maintain continuous access to the Site, we do not guarantee that:

  • The Site will be available at all times or without interruption
  • The Site will be free from errors, bugs, or technical issues
  • Any defects will be corrected

We reserve the right to suspend, withdraw, or restrict access to the Site at any time for maintenance, updates, or other operational reasons.

3.3 Your Responsibilities

You are responsible for:

  • Maintaining the confidentiality of any account credentials
  • Ensuring all persons accessing the Site through your connection comply with these Terms
  • Taking necessary measures to access the Site (including internet connectivity and compatible devices)
  • Installing appropriate security software to protect against viruses and malicious code

4. User Conduct and Prohibited Activities

When using the Site, you agree NOT to:

4.1 Illegal or Harmful Activities

  • Violate any applicable laws or regulations
  • Introduce viruses, malware, trojans, worms, or other harmful code
  • Attempt unauthorized access to the Site, servers, or connected systems
  • Launch denial-of-service attacks or similar disruptive actions
  • Use automated systems (bots, scrapers) without our written permission

4.2 Misuse of Content or Services

  • Reproduce, distribute, or commercially exploit Site content without authorization
  • Frame, mirror, or deep-link to the Site without permission
  • Modify, adapt, or create derivative works from Site content
  • Remove or alter copyright notices, trademarks, or proprietary marks

4.3 Harmful Communications

  • Post or transmit false, misleading, or defamatory content
  • Harass, threaten, or abuse other users or our staff
  • Impersonate others or misrepresent your affiliation
  • Violate others’ privacy, intellectual property, or other rights

5. User-Generated Content

5.1 Content You Submit

“User Content” includes any information, data, text, photographs, videos, or other materials you submit through the Site, including:

  • Event registration information
  • Exhibitor and sponsor profiles
  • Directory listings
  • Comments, reviews, or feedback
  • Photos or videos from events

5.2 License Grant

By submitting User Content, you grant us a worldwide, non-exclusive, royalty-free, sublicensable license to use, reproduce, modify, adapt, publish, and display your User Content for purposes related to:

  • Operating and promoting Beauty Summit events
  • Marketing and promotional materials (online and offline)
  • Creating event directories and participant listings
  • Improving our services

This license continues for the duration of copyright protection unless you request removal of your content.

5.3 Your Warranties

By submitting User Content, you represent and warrant that:

  • You own or have the necessary rights to the content
  • The content does not infringe on any third-party rights
  • The content complies with these Terms and applicable laws
  • You have obtained all necessary permissions (e.g., from individuals depicted in photos)

5.4 Content Standards

User Content must NOT:

  • Be false, misleading, or deceptive
  • Contain defamatory, obscene, or offensive material
  • Promote discrimination, hatred, or violence
  • Include confidential information without authorization
  • Violate intellectual property rights
  • Contain malicious code or links to harmful sites

5.5 Content Moderation

We reserve the right (but are not obligated) to:

  • Review, edit, or remove User Content at our discretion
  • Refuse to publish or remove content that violates these Terms
  • Take action against users who violate these Terms

We do not endorse User Content and are not responsible for its accuracy or legality.

5.6 Content Removal Requests

You may request removal of your User Content by contacting us at [contact email]. We will make reasonable efforts to remove content within [30] days, except where we have legal obligations to retain it or where it has been aggregated in a way that makes removal impractical.

6. Intellectual Property Rights

6.1 Our Rights

All content on the Site, including but not limited to text, graphics, logos, images, videos, software, and compilations (the “Site Content”), is owned by us or our licensors and is protected by Vietnamese and international copyright, trademark, and other intellectual property laws.

6.2 Trademarks

“Beauty Summit Vietnam,” our logos, and other marks displayed on the Site are our trademarks or those of our partners. You may not use these marks without our prior written permission.

6.3 Limited License to You

Subject to these Terms, we grant you a limited, personal, non-exclusive, non-transferable license to:

  • View and access Site Content for personal, non-commercial purposes
  • Print single copies of pages for personal reference
  • Share links to the Site through appropriate channels

This license does NOT permit you to:

  • Modify, distribute, or create derivative works
  • Use content for commercial purposes without permission
  • Remove copyright or proprietary notices
  • Use graphics separately from accompanying text

7. Third-Party Links and Services

7.1 External Links

The Site may contain links to third-party websites, services, or resources. These links are provided for your convenience only.

7.2 No Endorsement

We do not endorse, control, or assume responsibility for:

  • Content on external websites
  • Products or services offered by third parties
  • Privacy practices of external sites
  • Accuracy or reliability of external content

7.3 Your Risk

Accessing external links is at your own risk. We recommend reviewing the terms and privacy policies of any external sites you visit.

8. Event Registration and Participation

8.1 Separate Terms

Event registration, ticket purchases, and participation may be subject to separate terms and conditions, which will be provided during the registration process.

8.2 Payment and Refunds

Payment terms, refund policies, and cancellation procedures for events will be clearly stated at the time of registration and will form part of your agreement with us.

8.3 Changes to Events

We reserve the right to modify event dates, venues, programs, or participating parties. We will provide reasonable notice of material changes.

9. Privacy and Data Protection

9.1 Privacy Policy

Your use of the Site is also governed by our Privacy Policy, which explains how we collect, use, and protect your personal information. Please review our Privacy Policy at [link to Privacy Policy].

9.2 Compliance

We comply with applicable Vietnamese data protection laws and regulations regarding the collection and processing of personal information.

10. Disclaimers

10.1 Information Accuracy

While we strive to ensure information on the Site is accurate and up-to-date, we do not guarantee:

  • The accuracy, completeness, or reliability of Site Content
  • That content is current or will be updated
  • That the Site meets your specific requirements

You should independently verify important information before relying on it.

10.2 “As Is” Basis

THE SITE AND ALL CONTENT ARE PROVIDED “AS IS” AND “AS AVAILABLE” WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO:

  • Warranties of merchantability or fitness for a particular purpose
  • Warranties of non-infringement
  • Warranties regarding security, accuracy, or availability

Some jurisdictions do not allow the exclusion of implied warranties, so some of the above exclusions may not apply to you.

11. Limitation of Liability

11.1 Exclusion of Damages

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, WE AND OUR AFFILIATES, PARTNERS, DIRECTORS, EMPLOYEES, AND AGENTS SHALL NOT BE LIABLE FOR:

  • Indirect, incidental, consequential, or punitive damages
  • Loss of profits, revenue, data, or business opportunities
  • Business interruption or loss of goodwill
  • Personal injury or property damage (except where caused by our negligence)

This limitation applies regardless of the legal theory (contract, tort, negligence, or otherwise) and even if we have been advised of the possibility of such damages.

11.2 Maximum Liability

Our total liability to you for any claims arising from your use of the Site shall not exceed the amount you have paid us (if any) in the six months prior to the claim, or 1,000,000 VND (whichever is greater).

11.3 Jurisdictional Limitations

Some jurisdictions do not allow the limitation or exclusion of liability for incidental or consequential damages. In such jurisdictions, our liability shall be limited to the maximum extent permitted by law.

12. Indemnification

You agree to indemnify, defend, and hold harmless Beauty Summit Vietnam, its affiliates, and their respective directors, officers, employees, and agents from and against any claims, liabilities, damages, losses, costs, or expenses (including reasonable legal fees) arising from:

  • Your violation of these Terms
  • Your violation of any rights of another party
  • Your User Content or any content you submit
  • Your use or misuse of the Site
  • Your violation of any applicable laws or regulations

We reserve the right to assume exclusive defense and control of any matter subject to indemnification, at your expense.

13. Communications with Other Users

If the Site provides features that allow you to communicate with other users (exhibitors, sponsors, attendees):

13.1 Truthfulness

Ensure your communications are truthful and accurate to the best of your knowledge.

13.2 Respectful Conduct

Maintain professional and respectful communication. Do not send:

  • Spam or unsolicited commercial messages
  • Harassing or abusive messages
  • Inappropriate or offensive content

13.3 Respect Boundaries

Honor requests from other users to cease communication with them.

14. Linking to Our Site

14.1 Permission Required

You may link to our homepage, provided you do so in a fair and legal manner that does not damage or take advantage of our reputation.

14.2 Link Requirements

You must NOT:

  • Establish a link in a way that suggests association, endorsement, or approval without our consent
  • Frame our Site or surround it with your content
  • Create links from websites you do not own or control
  • Link from websites containing inappropriate, offensive, or illegal content

14.3 Withdrawal of Permission

We reserve the right to withdraw linking permission at any time without notice.

15. Termination

15.1 Our Rights

We may, at our sole discretion, suspend or terminate your access to the Site at any time, with or without notice, for:

  • Violation of these Terms
  • Fraudulent, abusive, or illegal activity
  • Any reason or no reason at all

15.2 Effect of Termination

Upon termination:

  • Your right to access and use the Site immediately ceases
  • Provisions that by their nature should survive (including intellectual property, disclaimers, and limitation of liability) shall continue

15.3 Your Rights

You may stop using the Site at any time. To close any account, contact us at [contact email].

16. Governing Law and Dispute Resolution

16.1 Governing Law

These Terms shall be governed by and construed in accordance with the laws of the Socialist Republic of Vietnam, without regard to conflict of law principles.

16.2 Jurisdiction

You agree that any disputes arising from these Terms or your use of the Site shall be subject to the exclusive jurisdiction of the courts located in [City], Vietnam.

16.3 Dispute Resolution Process

Before filing any legal claim, you agree to attempt to resolve disputes informally by contacting us at [contact email]. We will attempt to resolve the dispute in good faith through negotiation.

17. General Provisions

17.1 Entire Agreement

These Terms, together with our Privacy Policy and any additional terms applicable to specific services, constitute the entire agreement between you and us regarding the Site.

17.2 Severability

If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.

17.3 Waiver

Our failure to enforce any right or provision of these Terms shall not constitute a waiver of that right or provision.

17.4 Assignment

You may not assign or transfer these Terms or any rights granted hereunder. We may assign these Terms without restriction.

17.5 Force Majeure

We shall not be liable for any failure or delay in performing our obligations due to circumstances beyond our reasonable control, including natural disasters, war, terrorism, labor disputes, or government actions.

17.6 Language

These Terms are written in English. Any translations are provided for convenience only. In case of conflict, the English version shall prevail.

18. Contact Information

If you have any questions, concerns, or complaints about these Terms or the Site, please contact us:

Beauty Summit Vietnam

  • Email: contact@beautysummit.ai
  • Address: Hanoi: Star Tower – Duong Dinh Nghe, Cau Giay, Hanoi
  • Phone: 0971.895.886 – 0922.895.886
  • Website: https://beautysummit.ai

Last Updated: October 2025

By using the Beauty Summit Vietnam website, you acknowledge that you have read, understood, and agree to be bound by these Terms of Use.